Grand Canyon Winnies

At each meeting of the State Club, one Local Arizona Chapter will act as Host Chapter. Assistance can be requested from another Local Chapter if necessary. Host Chapters will rotate as follows:

Valley Suntascans. January
Sunbirds, March
Yavapai Winnies, October

Responsibilities of the Host Chapter will include, but are not limited to:

1. Securing a location for the meeting, using a number of 30 - 40 rigs as a basis for negotiations.
   
   
2. Preparing an agenda, listing all activities of the meeting, including meals. At least one breakfast and one dinner shall be provided by the Host Chapter with the chapter being reimbursed by the State Club for an amount up to five hundred dollars ($500.00). Receipts are required for submission to the State Treasurer.
   
   
3. Preparing a budget for the meeting that will establish the total cost and submitting the budget to the State President for approval prior to publication to the membership.
   
   
4. Notifying the Club Secretary as to the arrangements (Agenda, directions, cost, etc.) for distribution to the membership. Include the cost for two persons in a coach; reduced cost for single persons in a coach, additional cost for a third person in a coach.
   
   
5. Arranging for other meals and activities that will be on a "no host" basis. Pot luck dinners and Social Hours are included.
   
   
6. Arranging other activities as the Host Chapter desires, inviting all attending to participate.
   
   
7. Providing parking assistance to arriving members and other tasks deemed appropriate as Host Chapter.